Position Purpose:
The 4A’s is seeking an Office Manager to maintain, improve and facilitate all standard office functions. We are looking for an energetic candidate who will lead the office’s workplace solutions and is equipped to work effectively with many different teams of people including members.
Qualities that will help you thrive in this role:
Strong communication and organizational skills
Strategic mindset
Attention to detail
Competency to manage multiple priorities simultaneously
Position Responsibilities:
Responsible for day-to-day office management of the NYC office and support of out of state staff.
Provide excellent customer services to our staff and members related to office and facilities needs.
Liaison with landlords on day-to-day operations and landlord provided services such as cleaning, building engineering, security and other services.
Manage service contractors for the office: scheduled and/or equipment maintenance & minor renovation and handyman projects.
Oversee purchasing for the office supplies, monitor costs, create purchase orders, review and get invoices approved.
Coordinate all in-office functions, such as space planning; seating chart; sustainability efforts; shipping/receiving & mail services; office-wide & special events; catering.
Participate in the wellness/life/safety functions by scheduling required events: such as fire drills, floors wardens, CPR/AED training, Covid-safety.
Manage office security, including badging, access control and system upkeep.
Qualifications & Position Requirements:
Minimum of five years of facilities management experience
Bachelor's Degree or equivalent experience
Effective analytical and problem-solving skills, as well as high attention to detail and organizational skills.
Aptitude for collaboration and leadership.
Advanced proficiency in Microsoft Office suite including Excel, PowerPoint, SharePoint, etc.
Excellent communication skills.
About the 4A's
We focus on core values of Passion, Agility, Curiosity, and Collaboration as we partner together to support and champion 4A’s members to help their business thrive as we also strive to move the advertising industry forward.
Great team with a strong mission and incredible energy
Medical, Dental, and Vision Insurance
401(k) program
Company-paid: Life, Spousal Life, and Dependent Life Insurance; Disability coverage
Generous PTO and company leave, including Summer Fridays, Volunteer Days
Week off between Christmas & New Year Holidays
Flexible work environment
Enviable work/life integration
The 4A’s was established in 1917 to promote, advance, and defend the interests of our member agencies, employees and the advertising and marketing industries overall. We empower our members to drive commerce, spark connections, and shape culture through infinite creativity. With a focus on advocacy, talent and the value of creativity and technology to drive business growth and cultural change, the organization serves 600+ member agencies across 1,200 offices, which help direct more than 85% of total U.S. advertising spend. The 4A’s includes the 4A’s Benefits division, which insures more than 160,000 employees; the government relations team, who advocate for policies to support the industry; and the 4A’s Foundation, which advocates for and connects multicultural talent to the marketing industry by fostering a culture of curiosity, creativity and craft to fuel a more equitable future for the industry.
The 4A’s is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel policies are applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.
