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Office/Administration Assistant

Sound/Audio

London, UK

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About

MassiveMusic London is currently looking for an energetic and enthusiastic individual to help manage our busy office and studio, and provide essential support to the management and production team. 

 

Key responsibilities

 

Office management

  • ·       Making sure the office runs smoothly, efficiently and is kept presentable
  • ·       Keeping supplies stocked
  • ·       Answering the phone
  • ·       Meet and look after visiting clients and talent
  • ·       Liaising with external companies E.g. local council, security, cleaning, comm’s, contractors, etc.
  • ·       Ordering and maintaining office supplies
  • ·       Assistance in maintaining the office IT systems
  • ·       Managing incoming and outgoing deliveries

 

Administration

  • ·       Assisting the MD and team with general office administration
  • ·       Look after the general email
  • ·       Looking after travel arrangements
  • ·       Assisting the MD with basic financial bookkeeping (training will be provided)
  • ·       Assisting production team with requests for music ordering, labeling and cataloguing
  • ·       Booking vocalists and musicians
  • ·       Manage and maintain the music archive

 

Requirements

 

You have great organisational skills and a sharp focus.  You are always the one who arrives early and friends can always rely on you to book the best table in a restaurant.  Untidy desks irritate you and you can easily handle a number of different tasks at the same time.

Preferably you have a higher education from a real university and some experience in an office environment. On top of this you have that special ‘something’ that no curriculum can teach, the willingness to learn and commitment to your job. You have an ability to deal with people from all walks of life and people are drawn to your friendly, well presented appearance.

You know your way around a Mac and you can handle basic Excel, Word, Keynote without a copy of (insert package name) For Dummies. 

Music and film play an important in your life and you know the difference between an Emo and Eno. The music and advertising scenes are unlike any other industries, so we’d prefer that you’re not a complete stranger to the way things work there.

Company profile

MassiveMusic is an international music agency founded in 2000 with offices in London, Amsterdam, New York, L.A. and Shanghai. We provide brands, advertising agencies and broadcasters with services such as music production, sonic branding, music strategy and music activation.    

Position is offered on a permanent full or part-time basis (min 25hrs per week).

 

Salary based on experience.

 

Please send your CV and a short cover note explaining why you would be the best choice for the role by Monday 16th March.

salary

Based on experience

employer

MassiveMusic London Ltd

position

Office/Administration Assistant

contract

Permanent (Full or Part-Time)

category

Sound/Audio

skills

Support, Receptionist, PA