We are looking for an
enthusiastic, detail oriented and motivated Production Coordinator to join our
team. In this role, you will maintain production schedules as well as handle a
variety of other tasks from bidding through delivery that ensure productions
run smoothly.
Requirements
In addition to being a highly-organised
multitasker with excellent interpersonal and communication skills, the
following skills are a must:
·
Familiarity with all aspects of
production to facilitate effective communication
·
Superb organizational skills and
time management
·
Capable of meeting deadlines and
working with daily time constraints
·
Talent for anticipating needs
·
Adept at general administrative
tasks like budgeting, data entry, and word processing
·
Keen
interest and understanding of CGI, Photography, Design & Print workflow and
related practices
·
Understanding
of live-action shoots, planning and production techniques
·
Experience
working directly with clients/directors
·
Proficient use of Microsoft
Office - Word, PowerPoint, Excel
·
Practical understanding of Adobe
Photoshop, InDesign, Acrobat
·
Willingness
and ability to travel for work-related events.
Duties
·
Support
the Production team in the fluid running of the department, including note
taking at various meetings and undertaking thorough follow up.
- Ability to assist
artists with resourcing and tasks when their project manager is not there
- Provide telephone coverage; take messages
and direct calls
- Aid in holding
and booking freelancers, negotiating rates, bookings, payroll set up and paperwork
- Organize and
maintain the Production calendar
- Organize catering
and provide hospitality during agency and client visits
- Oversee all staff is efficiently entering
and submitting timesheets
- Be proactive team
player to help Project Managers to drive projects from concept to closure,
ensuring that standard processes and procedures are followed
- Liaising among
different departments keeping lines of communication open and Production
Department updated on work status on a daily basis
- Use Sales and bidding software to input
and update opportunities, bids, new client contacts and to monitor the
development of any project throughout its lifecycle
