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Office Manager

Sound/Audio

London, UK

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About

Company Profile

MassiveMusic is a music agency with offices in London, Amsterdam, New York, Los Angeles and Shanghai. We believe in the social value of music – and how this transforms the way people connect and interact with brands. 


MassiveMusic produces and composes music for the worlds of advertising, broadcast design, interactive and film. We also develop music strategies for brands, provide music search and licensing services, create innovative music activations and scout new talent. Our passion for music has not only ensured an award-winning reputation – but makes it much easier to jump out of bed each morning.


MassiveMusic was founded in Amsterdam in 2000 and the company is proud to have sprinkled its melodic magic on many of the world’s biggest brands.


Job Description

MassiveMusic London is currently looking for an energetic and enthusiastic individual to help manage our busy Shoreditch office and studio, and provide essential support to the Managing Director.  


Requirements

You are resourceful, have great organisational and administration skills, and have a pin-sharp focus.  You are always the one who arrives early and friends can always rely on you to book the best table in a restaurant.  Untidy desks irritate you.  Handling a number of different tasks at the same time is never a problem.


Preferably you have a higher education from a real university and experience in an office environment. On top of this you have that special ‘something’ that no curriculum can teach, the willingness to learn and commitment to your career. You have an ability to deal with people from all walks of life and people are drawn to your friendly, well presented appearance.

You know your way around a Mac and you can handle Excel, Word, Powerpoint/Keynote without a copy of [insert package name] For Dummies.  

You are sociable and helpful not only to colleagues, but to all who come our way.


Music is important to you (you’ll be hearing a lot of it) and you know the difference between Eno and an Emo. The music and advertising scenes are unlike any other industries, so ideally you’re not a complete stranger to the way things work there.

Responsibilities

Office management 

Making sure the office runs smoothly, efficiently and is kept presentable

Keeping supplies stocked

Answering the phone

Meet and look after visiting clients and talent

Liaising with external companies E.g. local council, security, cleaning, comm’s, contractors, etc.

Ordering and maintaining office supplies

Assistance in maintaining the office IT systems

Managing incoming and outgoing deliveries

Sourcing and ordering various items required by the teams


Administration 

Assisting the Managing Director (MD) and team with general office administration

Assisting the MD with financial bookkeeping and record keeping

Managing the company and MD’s diaries and assist with booking appointments

Manage the general company email account

Manage company travel arrangements 

Researching and booking venues for meetings and events

Assisting teams with requests for music ordering, labeling and cataloguing 

Oversee the management and maintenance of our music archive

Employment

Full Time (min 30 hours). 12 Month contract leading to renewal or permanent.


Reward

Salary based on experience

Participation in annual bonus scheme

Company Pension


Apply

Please send your CV and a short cover note explaining why you would be the best choice for the role to: onelouder@massivemusic.com with subject heading: OFFICE MANAGER 2017 


Closing date for applications 27th February 2017.

salary

Based on experience

employer

MassiveMusic London

position

Office Manager

contract

Full Time (min 30 hours). 12 Month contract leading to renewal or permanent.

category

Sound/Audio

skills

Facitity Manager, Support, PA